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Free Sample Project Proposal Cover Letter

Project Proposals contain key information about your project. They are essential for your sponsors since they’ll use them to evaluate your project and determine whether or not they’ll allocate funds for it.

A Project Proposal is generally drafted during one of the early phases of your project (before detailed plans are made and resources are allocated). Therefore, often time and budget estimates are rough, at best.

Project proposals do not follow the ‘one size fits all’ principle. This can be attributed to the fact that there are many different types of proposals, all serving a unique purpose in their own right. Proposals can be internal (within your organization) or external (written from one independent organization to another). They can be solicited or unsolicited. They differ in form since some are for businesses, while others are for university or NGO projects. 

Also, the amount of detail used when outlining proposals can vary significantly. In certain cases a few very short and general phrases is sufficient (when the proposal is 2-3 pages), while in other cases all the major points must be set out in detail (then the proposal would be 30-50 pages). Generally speaking, NGOs have more complicated proposals.

A Project Proposal is not a contract. It’s easy to confuse it with a Business Proposal (a document in which legal terms are outlined). However, clients or sponsors merely sign the Project Proposal to approve its contents. After signing and approving the Project Proposal a business starts drafting the following documents: a project charter, project plan, contract, etc.

Despite the fact that many different formats are available, roughly 80-90% of all Project Proposals follow a similar template. They mostly all have the same structure which contains a few key points.

We have compiled a few templates in this toolkit to help you chose the most appropriate one for your business. For instance, you’ll find templates and generic business proposals, as well as NGO, grant, university and freelance project proposals.

Meteor Organization Ltd

84 Noalimba Avenue
GUM FLAT NSW 2360

Dear Mr. Goldberg,

Further to our earlier discussion on Meteor Organization’s current project, we now submit a proposal from Forever Young Ltd for your consideration. We believe Forever Young Ltd is your right candidate to collaborate with Meteor Organization in marketing your products globally, with its high quality services, commitment, and expertise.

From our enclosure, you will approve of Forever Young Ltd’s impressive business strategies, which have heaped outstanding feedback from our clients in past projects for the outstanding services rendered to Forever Young’s esteemed clients. Enclosed is a listing of our esteemed clientele for your perusal.

Forever Young is capable in adjusting and focusing on current and effective strategies while tracking the current market sentiments to benefit Meteor Organization in your sales strategies for your new product launch.

We look forward to hearing positively from you for further collaboration.

Yours Sincerely,

__________

Cindy Larlaton

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